Get in touch with us today! Call us toll-free at 1.866.754.4111 or email us at [email protected] Close button
Web Design Kitchener Waterloo Guelph Cambridge AODA Development
This is a headshot of Jillian McBurney.

In the role of support, I have been required to access [email protected] for many of our clients in order to help them whenever they have questions.  While in [email protected], I have noticed that many of our clients would benefit from a better naming system in regards to their images and documents. 


Many of the images that I see are given file names such as: 1126-85, IMG13, Event1of24, staff.
Many of the documents that I see are given file names such as: chart, brochure1, brochure3, online form.


All of these names are extremely vague and confusing.  Anyone looking to use these files would most likely ask the same types of questions:

 

     “Which Event?”                                      "Is this form current?"

                                                                       “Is that the form for our customers or for our distributers?”

                                                                          

                        “When was this photo taken?”

                                       "Is this the one?"                                                                         "What is this?"

 

      “Chart for what?”

                                                    “Brochure?  We’ve had 8 brochures this year alone.  Which one is it?”

 

                                                                                                                                   

Above is a great visual example of the questions that might be asked.

 

Instead, consider naming your files this way instead:

  • Entire Office - Exterior – Aerial View
  • Our Company Logo – transparent backing
  • Jeff’s Profile Image – 2012
  • Energy Consumption Pie Chart – 2012 first quarter
  • Christmas Brochure 2011
  • Customer On Line Form 2011-2012

By including a date (or at least a year) in the naming of your files, you will be able to add your website content with confidence knowing that you have the most recent documents, forms and images on line for your users to view.


Another advantage to well named files is that they allow multiple administrators to update content in [email protected] with ease.


By properly naming your files in a consistent and accurate way, you will save time.  With properly named files you will know exactly which files to select for the right application.  It eliminates the frustration of having to re-do your work.

 

Subscribe to this Blog Like on Facebook Tweet this! Share on LinkedIn

Contributors

Rob Matlow
118
June 30, 2022
Show Rob's Posts
Sanj Rajput
29
June 27, 2022
Show Sanj's Posts
Sean Sanderson
65
January 24, 2022
Show Sean's Posts
Haley Burton
1
December 7, 2021
Show Haley's Posts
Generic Administrator
1
December 3, 2021
Show Generic's Posts
Colleen Legge
1
November 26, 2021
Show Colleen's Posts
Christine Votruba
30
November 3, 2021
Show Christine's Posts
Sean McParland
18
August 20, 2021
Show Sean's Posts
Ryan Covert
48
July 26, 2019
Show Ryan's Posts
Matt Stern
4
July 16, 2019
Show Matt's Posts
Sean Legge
1
June 28, 2019
Show Sean's Posts
Todd Hannigan
47
November 13, 2018
Show Todd's Posts